Transaction Inquiry - Invoice allows you to view the details of Accounts Receivable invoices and unpost unpaid invoices.
This Section Includes:
The Customer and Bill To are listed along with their address information. The Journal information from General Ledger is shown if applicable.
The following information is displayed:
•Invoice #
•Invoice Date
•Due Date
•Invoice Total
•Revenue Center
•Source
•Divisions
There are six tabs on the Invoice page if Use ACH is selected.
All invoice detail lines are displayed with the following columns:
•Item
•Description
•Unit Price
•#
•Project
•Amount
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You can change the Project on a posted invoice. If you do this, you are prompted that the project does not match the corresponding journal entry that was made when the invoice was processed. If you do change the project on a posted invoice in Accounts Receivable it is recommended that you also change the project in the corresponding journal entry in General Ledger. |
Under the grid the Total of Lines, Sales Tax, and Invoice Total is displayed.
Unpost Invoice:
Click the Unpost Invoice button to unpost the invoice. This option only appears on unpaid invoices. The Accounts Receivable Unpost Invoice Register displays all detail for the invoice. Click Report Preferences to access the following options:
•Print Notes
•Print Setup Information
•Print Project Information
•Print Recap by Revenue Center
•Print Recap by Item
•Print Recap By Source
•Print Recap By Taxes
If you have changed the selected options click the Run Report button to display an updated report preview. You may also click the Clear Preferences link to reset all of your report preferences to their initial values. Once the preview displays you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print. Click Report Preferences on the blue bar above the report preview to return to Report Preferences. Edit the Posting Date if desired and then click the Finalize Post button which unposts your invoice, put it back in Manage Unposted Invoices, and post the detail to General Ledger.
NOTE: The Post Directly to General Ledger without Editing option allows you to have your journal entry posted all the way through to the General Ledger History so that it can be viewed on reports and on the View Posted Journals page within General Ledger. This allows you to skip having to edit and post the journal entry in the Manage Unposted Journals page in General Ledger.
If you do not wish to unpost the invoice click the Cancel link to return to the previous page.
ACH information used for the selected invoice is displayed.
The following columns display for each payment against the invoice: Payment Date, Check #, Payment, Discount, Write Off, and Outstanding. Totals display below the grid. Any payment with an asterisk (*) beside it is in reference to a payment that is not finalized.
The Attachments tab allows you to attach files accessible from your device or to scan image files using the Scanner.Client.exe program. See the Attachments Help Page for detailed information regarding the attachments feature.
Notes on the selected invoice are displayed and can be edited.
Any information in the Note field on the Customer Information tab in Customer Information (More Information) is displayed and can be edited. Any changes made to this field are saved to the customer record.
When finished click the Update button to save your changes, the Reset link to undo all changes since the last time the page was updated, or the Cancel link to return to the Transaction Inquiry page without saving your changes.