Payment Processing

Manage Payment Processing allows you to pay invoices, import Shelby Teller payments, enter miscellaneous cash payments, and add/apply unapplied cash.

This Section Includes:

ØFilters

ØPayment Processing Grid

ØShelby Teller Import

ØPayment Edit Report

ØProcess Payments

 

Filters

 

There are up to three options available in the in Filters area:

•Revenue Centers

•Sources: Only shows if you have set up sources.

•Users: Only shows if you have at least one payment pending on the Manage Payment Processing page.

Click the Search button to display results or the Clear Filters link to reset all filters.

Payment Processing Grid

 

The grid displays unsaved payments matching the selected filters with the following columns:

•Bill To

•Check #

•Payment Date

•Check Amount

•Unapplied Cash

•Use ACH? - When selected, an ACH tab becomes available where you enter the ACH information.

•Attach: Hover over the Attach  icon to see any notes on the attachment(s) and the filenames of attached files.

•Note: Hover over the Note  icon to preview the note.

•Setup: Hover over the Information  icon to display user and time information for when the payment was set up and last updated.

Double-click on a payment or click the Edit  icon to edit a payment in the grid. You can also click the Add New Payment link to add a new payment (More Information). Click the Delete  icon by a payment in the grid to be prompted to delete that payment. Click the Choose File button to select a Shelby Teller file for import. Once the file is selected, click the Import Shelby Teller button to begin the import process.

 

 

Shelby Teller Import

 

The first item to be imported displays. This page is identical to the Payment Processing - Update page (More Information) with the addition of a note informing you how many more items are left in the import. For each imported payment, Accounts Receivable displays the person associated with the NameID from the Shelby Teller file. If there is no person associated with that Name ID, the system looks up the DFID and DFIAcct on the ACH records in the program. If the check information is not associated with a record, the Person Search window allows you to manually select the individual to which the payment belongs. Once a name is selected, it is automatically associated with that check information in the future.

For each imported payment you apply the amount to Invoices, Miscellaneous Cash, or Unapplied Cash, as appropriate. When ready, click the Apply button to move on to the next payment in the import. Click the Cancel link to return to the Payment Processing page.

If there is already a Shelby Teller import in progress, click the Resume Shelby Teller Import button to resume the import process or the Clear Shelby Teller Import link to cancel the current import completely.

 

 

Your payments appear in the grid after finishing the import. Each payment imported from Shelby Teller has the following Note: 'From Shelby Teller Import.'

Payment Edit Report

 

Select the payments you want to view and click the Payment Edit Report button to display a preview of the your report. In the Report Preferences area you can select the Report Type:

•Detail: All detail for each payment is displayed along with totals for each check number and final totals.

•Summary: A summary for each customer is displayed along with final totals.

•Images: All images from each payment are displayed along with the customer, check #, date, and amount.

If your report type is Detail you can also select to Print Notes and Print Setup Information.

Click the Run Report button to display a preview of the Payment Edit Report. You may also click the Clear Preferences  link to reset all of your report preferences to their initial values. Once the preview displays you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print. Click the Close Report button to return to the Payment Processing page.

 

Process Payments

 

Select the payments you wish to process within the grid. You can also select the top box to select all payments in the grid. Click the Process Payments button to begin the posting process (More Information).