Manual Checks - Update allows you to add a new manual check or edit an existing one.
This Section Includes:
The Person Search window comes up automatically. By default the search text for the Name field searches for last names and organizations. To search for first and last names enter your search in the "lastname, firstname" format. You can also search by City and State. Select the employee for which you are creating the manual check and click the Select button. Alternately, click the Close link to return to the previous page without selecting an employee.
NOTE: Search for just a first name by starting your search with a comma (e.g., ", James"). Display a complete list of employees by searching for just a comma. Results default to Payroll, select All Applications from the drop-down list to view all names.
After selecting an Employee, enter the Check # and Check Date.
Check the box if this manual check is for Third Party Sick Pay. This option is used when a non-cash compensation is required by a third-party payor such as a short-term disability payor.
Selecting this option limits the compensations to only display non-cash compensations and will disable the Federal and EIC withholdings. However, federal withholding can be entered if the employee has Third Party Sick Pay Withholding selected under the Taxes tab in the Employee Information screen.
The amounts entered for Social Security or Medicare will be included on Form 941 on line 8, “Current quarter’s adjustment for sick pay.” This will reduce the total tax liability for the employer.
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icon by Add New Compensation and then select the Compensation and Distribution. Enter the Amount and select a Project if applicable. You can also select the Worker's Compensation type. In the Hours box enter the hours information if applicable. Click the Apply button to save this compensation record to the manual check and add another one, the OK button to save this compensation record to the manual check and return to the Update page, or the Close link to return to the Update page without saving a compensation record.
Click the Add New icon by Add New Deduction and then select the Deduction and Distribution. Enter the Amount and click the Apply button to save this deduction record to the manual check and add another one, the OK button to save this deduction record to the manual check and return to the Update page, or the Close link to return to the Update page without saving a deduction record.
The Tax area is automatically populated with the state and local taxes that apply to the selected employee. You can click the pencil to Edit the amount withheld for each of the tax records. Clicking the Delete 
icon by a tax record prompts you to remove that tax record from the manual check. Click the Add New icon by Add New Tax if you wish to add a new tax record to the manual check. You can then select the Tax Table and Amount. Click the Apply button to save this tax record to the manual check and add another one, the OK button to save this tax record to the manual check and return to the Update page, or the Close link to return to the Update page without saving a tax record.
Under Federal Taxes enter the Withholding, Social Security, Medicare, and EIC withholding amounts. The Total Taxes, Non-Cash, and Net are summarized below.
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Payroll prompts you if the amounts you entered for Social Security and Medicare are not calculated to standard percentages based on the gross amount of the check. You can then adjust the Gross Taxable amounts and click the OK button or click the Cancel link to return to the check and correct your tax amounts.
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Click the Apply button to save the manual check to the grid and start adding a new one, the Update button to save the manual check to the grid and return to the Manual Checks page, the Reset link to undo all changes since the last time the check was updated and the Cancel link to return to the Manual Checks page without saving.