Unposted Credit Card Transactions

Manage Unposted Credit Card Transactions allows you to create, edit, and save credit card transactions.

This Section Includes:

ØFilters

ØCredit Card Transaction Grid

ØCredit Card Transaction Edit Report

ØChange Credit Card

ØPost Credit Card Transactions

 

Filters

 

There are several options available in the in Filters area:

•Vendor: Select the Vendor by clicking the (not set) link or the Search  icon. This displays the Person Search window. By default the search text for the Name field searches for last names and organizations. To search for first and last names enter your search in the "lastname, firstname" format. You can also search by City and State. Select the vendor for which you are creating the credit card transaction and click the Select button. Alternately, click the Close link to return to the previous page without selecting a vendor.

NOTE: Search for just a first name by starting your search with a comma (e.g., ", James").  Display a complete list of vendors by searching for just a comma.

•Credit Card Users: Options include Select all and every credit card user who has unposted transactions.

•Reference #: Enter the reference number of the unposted credit card transaction you wish to view.

•Invoice #: Enter the invoice number of the unposted credit card transaction you wish to view.

•Date: Select the date range from which you want to view unposted credit card transactions. Additional date filters may appear depending on what option you choose.

•Projects: Options include Select all and every project used in an unposted credit card transaction.

•User: Options include Select all and every user who has unposted credit card transactions.

•Order By: Select to order by Vendor Name or Sequence Entered.

Click the Search button to display the results or the Clear Filters link to reset all filters.

Import Credit Card Transactions

After clicking the Search button, click the Import Credit Card Transaction link on the right-hand side to import your credit card transactions from an .XLS or .XLSX file format.

Many credit card issuers have an option to download your credit card transactions to an Excel format. Using this Excel file, you can import the file so that your credit card transactions are automatically created for you. See the Credit Card > Transactions > Import page for more information about importing your credit card transactions.

 

Credit Card Transaction Grid

 

 

 

The grid displays pending transactions with the following columns:

•Vendor

•Credit Card User

•Reference #

•Invoice #

•1099: Displays the 1099 status (if any) of the transaction. If the transaction has detail lines with different 1099 status types, the grid shows Multiple. Hover over this column to see the full 1099 status type or, if multiple, all 1099 status types associated with detail lines on the transaction.

•Date

•Attach

•Note: Hover over the Note  icon to preview the note.

•Setup: Hover over the Information  icon to display user and time information for when the transaction was set up and last updated.

•Amount

Double-click on a transaction or click the Edit  icon to edit a transaction in the grid. You can also click the Add New Transaction link to add a new credit card transaction (More Information). Click the Delete  icon by a transaction in the grid to be prompted to delete that transaction.

Credit Card Transaction Edit Report

 

Select the transactions you want to view and click the Credit Card Transaction Edit Report button to display  the Credit Card Transaction List (More Information).

Change Credit Card

 

Select the transactions you want to assign to a different credit card and click the Change Credit Card button to display  the Change Credit Card window. Select the credit card to which you wish to assign the transactions and click the Continue button. Click the Close link to return to the previous page without changing the assigned credit card.

Post Credit Card Transactions

 

Select the transactions you wish to post within the grid. You can also select the top box to select all transactions in the grid. Click the Post Credit Card Transactions button to begin the posting process (More Information).