The Void Checks Utility allows you to void transactions within Accounts Payable.
NOTE: When voiding an Accounts Payable payment that is tied to a Purchasing Management Purchase Order, then that purchase order will no longer show “paid.”
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Select the Vendor by clicking the (not set) link or the Search icon. This displays the Person Search window. By default the search text for the Name field searches for last names and organizations. To search for first and last names enter your search in the "lastname, firstname" format. You can also search by City and State. Select the vendor for which you are voiding checks and click the Select button. Alternately, click the Close link to return to the previous page without selecting a vendor.
NOTE: Search for just a first name by starting your search with a comma (e.g., ", James"). Display a complete list of vendors by searching for just a comma.
Click the Search icon by the Check # field to display the Check Search window. Double-click on the check you wish to void or select it and click the Select button. You can also click the Close link to return to the Void Checks page without selecting a check.
The Void Check Edit Report button is available once you add at least one check to be voided in the grid. You can also select the top box to select all checks in the grid. Click this button to display a preview of the Accounts Payable Void Check Edit report. Once the preview displays you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print. Click the Close Report button to return to the Void Checks page.
Click the Void Checks button to begin the voiding process for all checks in the grid (More Information).