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Applications > Payroll > Modify > Compensation > Update





Compensation > Update

Modify Compensation Information - Update allows you to add or edit a compensation record.


When editing a default template you may not be able to change some options.


Enter a Description for the compensation and then select the Box # on W2. See your Department of the Treasury Internal Revenue Service Instructions for Form W-2 Wage and Tax Statement for more information. If you select Box 12 select the appropriate Box 12 Code.

On the right there are options for Non-Cash Compensation and Pertains to Ministers Only. You can then select which taxes the compensation is subject to:

Subject to Federal Withholding

Subject to Social Security and Medicare

Subject to State Withholding

Subject to County Withholding

Subject to Local Withholding

Select the Subject to Regular Pay Only option if you want the distribution window to only prompt for Regular Pay, Social Security, and Medicare. Other pay types including Overtime Pay, Doubletime Pay, Holiday Pay, Other Pay, and Time Off Hours pay (all types) are omitted.

Click the Edit  icon or double-click an existing distribution to edit or click Add New Distribution. Enter the Name of the distribution. In the grid (unless you selected Subject to Regular Pay Only) the following pay types display:

Regular Pay

Overtime Pay

Doubletime Pay

Holiday Pay

Other Pay

Vacation Pay

Sick Pay

Personal Pay

Misc. Pay

Social Security



Time Off Hours pay types reflect their customized name in Employer Information if applicable. 


Click the Edit  icon or double-click any pay type to expand it and allow you to specify the levels and Account # for interfacing with General Ledger. Click the Update button to save your changes and collapse the pay type entry or the Cancel link to collapse the pay type entry without saving.

Click the Apply button to save the distribution and begin adding another, the OK button to save the distribution and return to the Update page, or the Close link to return to the Update page without saving.

NOTE: You can search any General Ledger level or Account field by clicking the Search  icon or pressing "s" to display the Search window. There is an option for Show Inactive and you can use the filter to search. Double-click or select your level or account and click the Select button. The Close link returns you to the previous page without saving changes.

When you are finished editing the compensation click the Update button to save all changes, the Reset link to undo all changes since the last time the compensation was updated, or the Cancel link to return to Compensation Information without saving changes.